PENNINGTON COUNTY 
BOARD OF COMMISSIONERS MINUTES
September 29, 2009

A Special Meeting of the Pennington County Board of Commissioners was held on Tuesday, 
September 29, 2009, in the Commissioners' meeting room of the Pennington County Courthouse.  
Chairperson Brenda Young called the meeting to order at 9:00 a.m. with the following 
Commissioners present:  Jim Kjerstad, Ethan Schmidt, and Nancy Trautman.  Absent:  Gale 
Holbrook.

Commissioner Holbrook arrives at 9:03 a.m.

COURTHOUSE SPACE NEEDS

MOVED by Trautman and seconded by Holbrook to authorize effective immediately the 
following changes in office locations: the Auditor’s Office area becomes a courtroom and 
judge’s office area; a second judge will be temporarily housed in Board of Commissioners’ area, 
this area will function between the courts and the Board of Commission, using the Commission 
meeting room as a temporary courtroom in addition to the Board of Commissions’ meeting 
room; to move the Department of Equalization to the new county office building; to move the 
Auditor’s Office into the now existing Department of Equalization area.  SUBSTITUTE 
MOTION by Schmidt to allow the court system to use the Auditor’s Office as courtroom area; 
the courts and the Board of Commission to co-locate in commission area, and the Auditor’s 
Office move to new county office building.  Motion failed for lack of second.  Vote on original 
motion:  Vote:  Unanimous.  

Recess at 9:55 a.m.  Resume at 10:00 a.m.

REQUEST APPROVAL OF JOB DESCRIPTION:  MOVED by Holbrook to authorize the 
job description striking issue of new requirements, ask courts to do own USPS mailing, employ 
Western Mailers to handle the balance of mail, if new position has time, then take back mailing 
from Western Mailers.  Motion died for lack of second.

MOVED by Trautman and seconded by Schmidt to authorize the new job description of Office 
Manager/Financial Adviser at Grade level 18A with the addition of grant writing experience. 
Holbrook called the question.  Vote on the Question:  Yes:  Holbrook, Kjerstad, Trautman, 
Young.  No: Schmidt.  Passes 4 to 1.  Vote on the Motion:  Yes:  Holbrook, Kjerstad, Trautman, 
Young.  No:  Schmidt.  Motion passes 4 to 1.

EXECUTIVE SESSION PER SDCL 1-25-2(3); CONTRACTUAL

MOVED by Holbrook and seconded by Trautman to convene in Executive Session.  Vote: 
Unanimous.  The Board remained in Executive Session from 10:35 a.m. until 11:05 a.m.   
MOVED by Holbrook and seconded by Schmidt to adjourn from Executive Session.  Vote:  
Unanimous.  

Commissioner Trautman in attendance by telephone.

MOVED by Trautman and seconded by Holbrook to authorize two equal payments for 
Pennington County’s share of the joint community library project per the signed MOU between 
Rapid City Public Library, Rapid City School District/WDT and the County as follows:  to issue 
the first payment of $500,000 to Rapid City Area School District by 11-1-09, and to issue the 
second payment of $500,000 by 1-4-2010 from a fund to be determined at the 10-6-2009 Board 
of Commissioners’ meeting.  Roll Call Vote:  Yes:  Holbrook, Kjerstad, Schmidt, Trautman and 
Young.  Vote:  Unanimous.
ADJOURN

MOVED by Holbrook and seconded by Kjerstad to adjourn the meeting at 11:12 p.m.    

Julie A. Pearson, Auditor

Published once at the total approximate cost of _______________.

Publish:   October 14, 2009

September 29, 2009




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