PENNINGTON COUNTY BOARD OF COMMISSIONERS MINUTES May 6, 2008 A meeting of the Pennington County Board of Commissioners was held on Tuesday, May 6, 2008, in the Commissioners' meeting room of the Pennington County Courthouse. Chairperson Brenda Young called the meeting to order at 9:00 a.m. with the following Commissioners present: Gale Holbrook, Jim Kjerstad, Ethan Schmidt, and Nancy Trautman. REVIEW AND APPROVE AGENDA MOVED by Schmidt and seconded by Trautman to approve the agenda with the following changes: Remove Items from Health and Human Services; Add contractual to the Executive Session; and, Status of Building Committee under Sheriff’s Items. Vote: Unanimous. REVIEW MINUTES MOVED by Trautman and seconded by Kjerstad to approve the minutes of the April 15, 2008, Board of Commissioners' meeting. Vote: Unanimous. US FORESTY GRANT AWARD MOVED by Schmidt and seconded by Trautman to acknowledge the awarding of the US Forestry Grant for beautification to the Central States Fair Foundation in the amount of $5,000 and authorize Central States Fair to apply these grants towards beautification projects. Vote: Unanimous. ITEMS FROM THE AUDITOR A. BUDGET SUPPLEMENT HEARINGS (SP08-003): MOVED by Holbrook and seconded by Trautman to supplements the 2008 General Fund budget in the amount of $123,067 as follows: Community Health Center, $11,270; JSC Education, $19,207, 24/7 Program, $22,590; Community Health Nurse, $20,000; Commission, $50,000, from cash reserves. Vote: Unanimous. MOVED by Schmidt and seconded by Kjerstad to supplement the 2008 Fair Budget in the amount of $51,082 from cash reserves. Vote: Unanimous. MOVED by Kjerstad and seconded by Trautman to supplement the 2008 Emergency Management Operations Budget in the amount of $80,897 from cash reserves. Vote: Unanimous. B. SUPPLEMENT REQUESTS – SP08-005: MOVED by Schmidt and seconded by Trautman to schedule a budget supplement hearing on May 20, 2008, at 9:15 a.m. to supplement the General Fund Juvenile Diversion/Teen Court Budget from cash reserves from donated contributions totaling $8,871. Vote: Unanimous. C. MERCHEN ESTATES ROAD DISTRICT: MOVED by Holbrook and seconded by Kjerstad to acknowledge the Order of Organization and Incorporation for the Merchen Estates Road District which is legally described as Lots 1-12 inclusive of Merchen Estates Sub, located in Section 21, t2N, R6E, BHM, Pennington County, South Dakota, effective for tax year 2008 pay 2009. Vote: Unanimous. D. SPECIAL RETAIL ON-SALE WINE LICENSE: MOVED by Holbrook and seconded by Schmidt to approve a Special Retail On-Sale Wine License for Rapid City Regional Hospital Foundation at 3777 Anderson Road, Rapid City, South Dakota, on June 21, 2008, from 12:00 pm until 11:00 pm. Vote: Unanimous. E. DE-ANNEX FROM RAPID CANYON SANITARY DISTRICT: MOVED by Holbrook and seconded by Trautman to endorse the action of the Board of Trustees of the Rapid Canyon Sanitary District to de-annex the following property from the Rapid Canyon Sanitary District: N60’ of S1092.4’ of e110’ of S1164.9’ of E125’ of SE1/4SE1/4 and tha6t part of Lot S of Lot 4 in NE1/4SE1/4 and SE1/4SE1/4 of Section 8 and that part of Lot S in Sw1/4 of Section 9 located in T1N R07E and Lot A of Lot 2 of NW1/4SW1/4 and of Lot 1 effective for the tax year 2008 and after. Vote: Unanimous. F. A-PLUS PAYEE SERVICES – LIEN PAYMENTS: MOVED by Holbrook and seconded by Trautman to remove 39 accounts from Credit Collections Bureau and accept payments from A- Plus Payee Services on those accounts. Vote: Unanimous. G. LIEN DISCUSSION – RESOLUTIONS: MOVED by Kjerstad and seconded by Holbrook to approve using the resolution that will write off liens that have been returned to the County from Credit Collections Bureau because the person is deceased and has no estate and the resolution that will write off all county liens that are 30 years old and that have had no activity for 30 years. Vote: Unanimous. H. LIEN DISCUSSION – OVERPAYMENTS: MOVED by Trautman and seconded by Holbrook to authorize the Auditor’s Office to discontinue writing lien refund checks for amounts less than or equal to $20, zero out the lien credit balances in these instances and return money upon request to those affected. Vote: Unanimous. I. RAPID CITY’S PARKING METER PLAN: MOVED by Schmidt and seconded by Trautman authorize the chair to send a letter to the City of Rapid City for no parking meters on both sides of the streets adjacent to the Courthouse and the Public Safety Building and then within two blocks of this area have a 30 minute free parking, and also generally oppose the new parking meters in the general area of the Courthouse. SUBSTITUTE MOTION: MOVED by Trautman and seconded by Schmidt that the County will request that the City attend the next department head meeting in May to discuss the parking meter issue and try to negotiate an agreement on how to handle this issue. Vote: Unanimous. ITEMS FROM THE SHERIFF A. NATIONAL CORRECTIONAL OFFICER APPRECIATION WEEK: MOVED by Schmidt and seconded by Trautman to approve the proclamation to declare May 4 thru May 10, 2008, as Pennington County Correctional Officers Week and authorize the chair’s signature thereto. Vote: Unanimous. B. SURPLUS PROPERTY: MOVED by Schmidt and seconded by Trautman to declare 7 radios, 3 electronic cabinets and one master base station as surplus for the purpose of destroying them. Vote: Unanimous. MOVED by Trautman and seconded by Holbrook to declare 11 radios as surplus for the purpose of selling them to the Lead Volunteer Fire Department and Lawrence County Emergency Management. Vote: Unanimous. C. SURPLUS PROPERTY: MOVED by Kjerstad and seconded by Holbrook to declare the following vehicle as surplus for the purpose of trading it in on a replacement vehicle: Capital Asset #4203, 1995 Chevrolet Van, VIN 1GNGG35K8SF227143. Vote: Unanimous. ITEMS FROM EQUALIZATION A. ABATEMENT (Con’t from 4/15/08): MOVED by Holbrook and seconded by Trautman to approve the following abatement: Indoor Tennis Center, 2007, $5,160.38. Vote: Unanimous. B. ABATEMENTS: MOVED by Schmidt and seconded by Kjerstad to approve the following abatements/refunds for 2008: Broz, Betty A, 10.96; Connors, Vernus E, 5.36; Country Village Estates/Ernest L Williams, 211.60; Hilton, Ron, 26.36; Odle, Iris M, 58.46; Perovich, Olivia R, 116.76; Solmonson, Ronald M, 28.78; Vollmer, Vernon & Albert, 8.04; Wangsnes, Harold, 4.80. Vote: Unanimous. MOVED by Schmidt and seconded by Trautman to approve the following abatement for tax year 2007: Collins, Bonnie, 639.82. Vote: Unanimous. ITEMS FROM THE FIRE ADMINISTRATOR A. MUTUAL AID AGREEMENT WITH ELLSWORTH AIR FORCE BASE FIRE DEPARTMENT: MOVED by Holbrook and seconded by Schmidt to approve the chair’s signature to the Agreement for Mutual Aid in Fire & Emergency Service and Hazardous Material Incidents Response. Vote: Unanimous. ITEMS FROM HIGHWAY A. RESERVOIR ROAD/LONG VIEW ROAD PUBLIC MEETING: MOVED by Schmidt and seconded by Kjerstad to schedule a public meeting for Reservoir Road/Long View Road Reconstruction Project on Wednesday, May 14, 2008, at 6:30 p.m. Vote: Unanimous. B. OAK MEADOWS ROAD TREE: MOVED by Holbrook and seconded by Trautman to authorize the removal of an old tree from Oak Meadows Road. Vote: Unanimous. CENTRAL STATES FAIR A. ELECTRICAL UPGRADES (Con’t from 4/15/08): MOVED by Holbrook and seconded by Schmidt to complete the primary electrical installation, including trenching and conduit at a cost of $23,435. Vote: Unanimous. B. QUARTERLY ALLOTMENT: MOVED by Trautman and seconded by Holbrook to approve the quarterly allotment to Central States Fair Inc. in the amount of $16,250. Vote: Unanimous. ITEMS FROM THE ADMINISTRATIVE ASSISTANT A. PETTY CASH: MOVED by Holbrook and seconded by Kjerstad to establish a petty cash fund for the Commission Office in the amount of $250.00. Vote: Unanimous. BOARD OF ADJUSTMENT MOVED by Kjerstad and seconded by Schmidt to convene as a Board of Commissioners. Vote: Unanimous. A. VARIANCE / VA 08-08: Herman Jones; Fisk Land Surveying – Agent. To reduce the minimum required 25 foot front yard setback to zero (0) feet along Fort Hayes Drive and to reduce the minimum required 25 foot front yard setback to 21.66 feet along U.S. Highway 16 and to also reduce the minimum required 30 foot side yard setback to 24.22 feet in accordance with Sections 210 and 509 of the Pennington County Zoning Ordinance. Lot 1, Fort Hayes Subdivision, Section 34, T1N, R7E, BHM, Pennington County, South Dakota. MOVED by Schmidt and seconded by Kjerstad to continue this item to the May 20, 2008, Board of Commissioners' meeting. Vote: Unanimous. MOVED by Schmidt and seconded by Trautman to adjourn as a Board of Adjustment and reconvene as a Board of Commissioners. Vote: Unanimous. PLANNING AND ZONING B. MINOR PLAT / PL 08-12 AND SUBDIVISION REGULATIONS VARIANCE / SV 08-04: Vincent Theresa Geditz/Heartland Country Ranchettes. To reconfigure the existing lot lines to create Tract 66R, Tract 67R, and Tract 68R of Spring Creek Acres in accordance with Section 400.3 and to waive the requirements for the scale of the plat to be 1 inch equals 100 feet, the topography map to be at 2 foot contours, and soil profile and percolation test information of the Pennington County Subdivision Regulations. EXISTING LEGAL: Tracts 67, 68, and that part of Tract 66 located in Section 3, Spring Creek Acres, Section 3, T2S, R8E, BHM, Pennington County, South Dakota. PROPOSED LEGAL: Tract 66R, Tract 67R, and Tract 68R, Spring Creek Acres, Section 3, T2S, R8E, BHM, Pennington County, South Dakota. MOVED by Holbrook and seconded by Kjerstad accept the recommendation of the Planning Commission to approve SV 08-04 and PL 08-12 with one condition: 1. That a Building Permit be obtained for any new structures exceeding 144 square feet and located on a permanent foundation, which will require a site plan to be reviewed and approved by the Pennington County Planning Director. Vote: Unanimous. C. LAYOUT PLAT / CU 08-15: Cheyenne River Ranchettes; Sperlich Consulting – Agent. To create Lot 1R of Three Forks Subdivision in accordance with Section 400.1 of the Pennington County Subdivision Regulations. EXISTING LEGAL: Wisconsin Placer Lot B (NW1/4), Lot D, E, and F and Three Forks Subdivision Lots 1 thru 14, Section 22, T1S, R5E, BHM, Pennington County, South Dakota. PROPOSED LEGAL: Lot 1R, Three Forks Subdivision, Section 22, T1S, R5E, BHM, Pennington County, South Dakota. MOVED by Schmidt and seconded by Trautman to continue this item to the May 20, 2008, Board of Commissioners' meeting. Schmidt called the question. Vote on calling the question: Kjerstad, Schmidt, Trautman and Young: yes. Holbrook, no. Motion carried 4 to 1. Vote on motion: Kjerstad, Schmidt, Trautman and Young: yes. Holbrook, no. Motion carried 4 to 1. D. PRELIMINARY PLAT / PL 08-14 AND SUBDIVISION REGULATIONS VARIANCE / SV 08-06: Double Q Properties, LLC; Gene Quinn – Agent. To reconfigure the existing lot lines to create Lots 2R, 3R, 4R, 5R, 6R, and Common Lot ER of Block 2, The Reserve at Remington Ranch, in accordance with Section 400.2 and to waive topography at 2 foot contour intervals of the Pennington County Subdivision Regulations. EXISTING LEGAL: Lots 2-6, and Common Area E, Block 2, The Reserve at Remington Ranch, Section 22, T1S, R5E, BHM, Pennington County, South Dakota. PROPOSED LEGAL: Lots 2R, 3R, 4R, 5R, 6R, and Common Lot ER of Block 2, The Reserve at Remington Ranch, Section 22, T1S, R5E, BHM, Pennington County, South Dakota. MOVED by Holbrook and seconded by Kjerstad accept the recommendation of the Planning Commission to approve SB 08-06 and PL 08-14 with the following conditions: 1. That prior to any work done within the boundaries of the 100-year floodplain, approval of a Floodplain Development Permit be obtained; 2. That the Well lot be added to the title and that no structures be located on the Well lot without first amending the PUD to address setbacks; 3. That at Final Plat submittal, the applicant submits topography of the property or obtains approval of a Subdivision Regulations Variance waiving this requirement; 4. That prior to County Board approval of the Final Plat, the applicant shall obtain approval from the S.D. Department of Environment and Natural Resources for the community wastewater disposal systems; 5. That prior to County Board approval of the Final Plat, the monuments (property corners) must reflect the registration number of the surveyor signing the plat; 6. That prior to County Board approval of the Final Plat, the following must be added to the title: “Lot 4 in (formerly Lots 2, 3, 4, 5, 6 and Common Area etc…” and that the Title insert a right parentheses in the formerly clause; 7. That the septic systems be designed by a Registered Professional Engineer; and, 8. That prior to County Board approval of the Final Plat, a reserve area must be shown or a note shall be placed on the plat indicating that at the time a Building Permit is applied for, a reserve drainfield area will be identified and held in reserve. Vote: Unanimous. E. PRELIMINARY PLAT / PL 08-17 AND SUBDIVISION REGULATIONS VARIANCE / SV 08-07: Turbo Investments; Robert Quinn – Agent. To create Lots 1A and 1B of Lot 1 and Lots 3-4 of Turbo Subdivision in accordance with Section 400.2 and to waive the requirement for the plat to be 1 inch = 100 feet, topography to be at 2 foot contour intervals, Devin Court and the Section Line to be improved to Ordinance 14 Standards, 8 foot utility easements to be dedicated along all interior lot lines, and Matthew Court to be improved to Minor Local Road Standards in accordance with Section 700.01 of the Pennington County Subdivision Regulations. EXISTING LEGAL: Lot 1, Lot 3, and Lot 4 (also in Section 3, T2S, R5E), Turbo Subdivision, Section 34, T1S, R5E, BHM, Pennington County, South Dakota. PROPOSED LEGAL: Lots 1A and 1B of Lot 1 and relocated Devin Court in Lots 3 and 4 of Turbo Subdivision, Section 34, T1S, R5E, and in Government Lot 3 of Section 3, T2S, R5E, BHM, Pennington County, South Dakota. MOVED by Holbrook and seconded by Trautman accept the recommendation of the Planning Commission to approve the portion of SV 08-07 to waive topography to be at 2 foot contour intervals, Devin Court and the Section Line to be improved to Ordinance 14 Standards, 8 foot utility easements to be dedicated along all interior lot lines, and Matthew Court to be improved to Minor Local Road Standards in accordance with Section 700.01 of the Pennington County Subdivision Regulations and to deny the request to waive the requirement for the plat to be 1 inch = 100 feet and to approve PL 08-17 with the following conditions: 1. That prior to County Board approval of the Final Plat, Matthew Court be improved to Minor Local Road Standards, a surety be posted for the road improvements, or else an approved Subdivision Regulations Variance be obtained waiving this requirement; 2. That prior to County Board approval of the Final Plat, the applicant improve the Section Line to Ordinance 14 Standards, a surety be posted for the road improvements, or else an approved Subdivision Regulations Variance be obtained waiving this requirement; 3. That all proper setbacks be maintained, including 25 feet from all property lines and 58 feet from the center of the Section Line traversing the subject property; 4. That approved On-Site Wastewater Construction Permits be obtained prior to any wastewater system being installed or the issuance of any Building Permits on proposed Lot 1B; 5. That all addresses be posted in accordance with Ordinance #20; 6. That Black Hills Electric Cooperative’s rights to operate and maintain the overhead line are not diminished or adversely affected in any way by the proposed subdivision; 7. That eight (8) foot utility easements be dedicated on the interior sides of all lot lines on the Preliminary and Final plats or an approved Subdivision Regulations Variance be obtained waiving this requirement; 8. That the heading on the Final Plat document be changed to read, “Plat of Lots 1A and 1B of Lot 1 of Turbo Subdivision formerly Lot 1 of Turbo Subdivision”; 9. That the Certificate of Ownership Blocks on the Final Plat document include the owners’ names; 10. That the Note on the plat regarding Matthew Court be changed to read: “Matthew Court to be a Private Access Easement for ingress and egress for Lot 1A and 2, Turbo Subdivision and Lot 1, Nash Subdivision only.;” 11. That the Final Plat document be signed by all affected property owners, including the owners of Lots 3 and 4 of Turbo Subdivision, prior to filing of the Final Plat at the Register of Deeds; 12. That the Final Plat document be scaled at one (1) inch equals 100 feet or the applicant obtain an approved Subdivision Regulations Variance; and, 13. That a detailed drawing of the reconfiguration of the Devin Court cul-de-sac be provided at a larger scale on the Final Plat document if an approved Subdivision Regulations Variance is obtained waiving the requirement of the scale of the plat to be at one (1) inch equals 100 feet. F. PRELIMINARY PLAT / PL 08-13 AND SUBDIVISION REGULATIONS VARIANCE / SV 08-05: Ryan McFarland; Hanson Surveying – Agent. To create Lots 1-5 of Hisega High Meadows Subdivision in accordance with Section 400.2 and to waive a second means of ingress/egress, for the scale of the plat to be 1 inch = 100 feet, and for the topography to be at 2 foot contour intervals of the Pennington County Subdivision Regulations. EXISTING LEGAL: Tract A of E1/2SE1/4, Section 9, T1N, R6E, BHM, Pennington County, South Dakota. PROPOSED LEGAL: Lots 1-5, Hisega High Meadows Subdivision, Section 9, T1N, R6E, BHM, Pennington County, South Dakota. MOVED by Kjerstad and seconded by Trautman accept the recommendation of the Planning Commission to approve SV 08-05 and PL 08-13 with the following conditions: 1. That prior to County Board approval of the Final Plat, the applicant constructs the secondary means of ingress/egress, submit surety for the improvements or obtain an approved Subdivision Regulations Variance waiving this requirement; 2. That prior to County Board approval of the Final Plat, the applicant submit road construction plans for the construction of a secondary means of ingress/egress, or the applicant obtains an approved Subdivision Regulations Variance waiving this requirement; 3. That prior to County Board approval of the Final Plat, the applicant obtains an approved Setback Variance for the encroachment of the existing residence located on Lot 1; 4. That eight (8) foot utility easements along each side of all property lines be identified on the plat; 5. That a Building Permit be obtained for any new structures exceeding 144 square feet and located on a permanent foundation, which will require a site plan to be reviewed and approved by the Pennington County Planning Director; 6. That the applicant ensures all improvements stay within the private property boundaries; 7. That all addresses be posted in accordance with Ordinance #20; and, 8. That approved On-Site Wastewater Construction Permits will need to be obtained prior to any wastewater system being installed or the issuance of any Building Permits on either of the proposed lots. SUBSTITUTE MOTION: MOVED by Holbrook and seconded by Trautman to continue this item to the May 20, 2008, Board of Commissioners' meeting. Vote: Unanimous. G. FIRST READING AND PUBLIC HEARING OF REZONE / RZ 08-07: Jimmie Weets; Fisk Land Surveying – Agent. To rezone 5,000 square feet from Suburban Residential District to Highway Service District to allow for a lot line reconfiguration in accordance with Sections 208 and 508 of the Pennington County Zoning Ordinance. Located on the following metes and bounds description: A portion of Lot 4 Revised of Lot 4 (Four) and a portion of Lot H1 located in the Northeast One-Quarter of the Southeast One-Quarter (NE ¼ SE ¼) of Section Thirty Four (34), Township One North (T1N), Range Seven East (R7E), of the Black Hills Meridian (BHM), Pennington County, South Dakota, as shown on the plat filed on April 12, 1973 and recorded in Book 12 of Plats on Page 215, and more fully described as follows: Beginning at the northeast corner of said Lot 4 Revised of Lot 4 (Four), said point being located along the southerly line of Fort Hayes Drive right-of-way and said point being marked by a rebar with survey cap “RW FISK 6565”; thence, southwesterly along the east line of said Lot 4 Revised of Lot 4 (Four) and along the southerly line of Fort Hayes Drive right-of-way, South 23 degrees 16 minutes 31 seconds West a distance of 8.69 feet more or less, to a point marked by a rebar with survey cap “FISK 1771”; thence, continuing southwesterly along the east line of said Lot 4 Revised of Lot 4 (Four) and along the southerly line of Fort Hayes Drive right-of-way, South 21 degrees 55 minutes 37 seconds West a distance of 28.52 feet more or less, to a point marked by a rebar with survey cap “FISK 1771”, said point being coincident with the northwest corner of Lot 1 (One)of Fort Hayes Subdivision, located in the Northeast One-Quarter of the Southeast One-Quarter (NE ¼ NE ¼) of Section Thirty Four (34), Township One North (T1N), Range Seven East (R7E), of the Black Hills Meridian (BHM), Pennington County, South Dakota, as shown on the plat filed on February 19, 1993 and recorded in Book 25 of Plats on Page 47; thence, continuing southwesterly along the east line of said Lot 4 Revised of Lot 4 (Four) and along the westerly line of said Lot 1 (One) of Fort Hayes Subdivision, South 22 degrees 14 minutes 31 seconds West a distance of 212.86 feet more or less, to a point marked by a rebar with survey cap “RW FISK 6565”; thence, North 67 degrees 45 minutes 29 seconds West a distance of 20.00 feet more or less, to a point parked by a rebar with survey cap “RW FISK 6565”; thence, North 22 degrees 14 minutes 31 seconds East a distance of 250.07 feet more or less, to a point on the north line of said Lot 4 Revised of Lot 4 (Four) and along the southerly edge of Fort Hayes Drive right-of-way; thence, south easterly along the north line of said Lot 4 Revised of Lot 4 (Four) and along the southerly line of Fort Hayes Drive right-of-way, South 67 degrees 44 minutes 56 seconds East a distance of 20.00 feet more or less, to the point of beginning. Said tract of land contains 5,000 square feet, more or less. MOVED by Holbrook and seconded by Trautman to continue this item to the May 20, 2008, Board of Commissioners’ office. Vote: Unanimous. H. LAYOUT PLAT / PL 08-16: CMR, LLC; Dale Froehlich – Agent. To create Tracts 1-31 and Common Areas of Copper Mountain Ranch in accordance with Section 400.1 of the Pennington County Subdivision Regulations. EXISTING LEGAL: SW/14SW/14 of Section 25; SE1/4SW/14, SW1/4SE1/4, SE1/4SE1/4 of Section 26; and the N1/2NW1/4 less ROW of Section 36, all in T1S, R3E, BHM, Pennington County. PROPOSED LEGAL: Tracts 1-31 and Common Areas of Copper Mountain Ranch, Sections 25, 26, and 36, T1S, R3E, BHM, Pennington County, South Dakota. MOVED by Holbrook and seconded by Kjerstad to continue this item to the June 6, 2008, Board of Commissioners’ meeting. Vote: Unanimous. I. WATER PROTECTION PROGRAM: MOVED by Trautman and seconded by Holbrook to direct Dan Jennissen, Planning Director, to get relevant information to the Auditor’s Office so that a budget supplement hearing can be scheduled and to create a job description for a Water Protection Program Coordinator. Vote: Unanimous. MISCELLANEOUS A. APPROVE VOUCHERS: MOVED by Schmidt and seconded by Trautman to approve the vouchers listed at the end of the minutes for expenditures for insurance, professional services, publications, rentals, supplies, repairs, maintenance, travel, conference fees, utilities, furniture and equipment, and authorize the chair’s signature thereto. Vote: Unanimous. EXECUTIVE SESSION PER SDCL 1-25-2 MOVED by Trautman and seconded by Holbrook to convene in Executive Session. Vote: Unanimous. The Board remained in Executive Session from 12:45 p.m. until 1:55 p.m. MOVED by Trautman and seconded by Schmidt to adjourn from Executive Session. Vote: Unanimous. MOVED by Trautman and seconded by Holbrook to authorize the chair to enter into grant award contract for receipt of economic assistance discretionary funds. Vote: Unanimous. PERSONNEL Weed & Pest: Effective April 28, 2008: Jeff Dargatz: 13.37/hr; Victor Gust, 12.72/hr; Highway: Effective May 19, 2008: Luke Hewett, 2,614.70; Effective May 5, 2008: William Huggins, 10.71/hr; Lacey Cole, 10.71/hr; Barbara Salyers, 10.71/hr; Mary Weygaerts, 10.71/hr.; Sheriff: Effective March 26, 2008: Donald Redleaf, 2,615.00; Effective April 1, 2008: Collin Beecher, 2.744.00; Effective April 14, 2008: Tammy Loewe, 2,615.00; Lanie Jones, 15,09/hr.; Effective May 12, 2008: Gina Mago, 2,680.00. PAYROLL Commissioners, 15,602.51; Elections, 15,907.74; Auditor, 14,171.75; Treasurer, 43,153.71; Data Processing - Law, 11,114.33; Data Processing - General, 33,322.29; State's Attorney, 110,733.26; Public Defender, 79,117.21; Juvenile Diversion, 12,380.95; Victim's Assistance, 10,473.35; Buildings & Grounds, 86,651.53; Equalization, 53,820.02; Register of Deeds, 21,291.66; Sheriff, 258,640.23; Courthouse Security, 6,606.95; Service Station, 8,991.72; Arrest Grant, 10,452.35; HIDTA Grant, 8,368.13; CARE Budget, 10,919.86; Jail, 357,729.51; Jail Work Program, 3,257.08; Jail Medical, 3,104.34; Jail Maintenance, 10,221.92; Hill City Law, 10,966.27; Keystone Law, 5,067.53; New Underwood – Law, 3,886.72; School Liaison, 18,690.09; Wall Law, 10,471.60; JSC Teachers, 20,997.04; Home Detention, 6,760.49; Dispatch, 142,589.07; Ordinance, 3,181.99; Economic Assistance, 34,317.63; Mental & Alcohol-SAO, 6,611.26; Mental & Alcohol-HHS, 3,028.58; Alcohol & Drug, 152,146.79; Friendship House, 29,578.21; Prevention Program, 5,837.59; 24-7 Program, 14,194.50; Extension, 5,093.09; Weed & Pest, 7,802.36; West Nile, ; Planning and Zoning, 18,808.49; Juvenile Services Center, 267,733.96; JSC Maintenance, 5,192.09; Highway, 187,857.19; Drug Seizure, 5,307.97; Fire Administration, 5,949.04; Emergency Management, 8,023.76; Emergency Management, 1,128.96 GENERAL FUND SURPLUS ANALYSIS The amount of General Fund dollars that counties can retain as surplus is restricted by SDCL 7- 21-18.1 which states: “The total unreserved, undesignated fund balance of the General Fund may not exceed forty percent of the total amount of all General Fund appropriations contained in the budget for the next fiscal year. The total unreserved, undesignated fund balance of the General Fund of the County as of March thirty-first and September thirtieth shall be published in the minutes of the proceedings of the Board of County Commissioners and reported to the Department of Legislative Audit. The report shall be on forms prescribed by the Department of Legislative Audit.” The following analysis should be completed as of March thirty-first and September thirtieth of each year. Thereafter, the unreserved, undesignated fund balance amount should be published in the minutes of the governing board. This analysis should also be filed with the Department of Legislative Audit. PENNINGTON COUNTY March 31, 2008 ASSETS: 10100 Cash 10200 Cash Change 440,885.52 10300 Petty Cash 113,290.00 10400 Interest Bearing Accounts 10500 Savings Certificates 10700 Restricted Cash in Banks 6,556.45 10800 Taxes Receivable--Current 23,923,565.61 10900 Estimated Uncollectible Taxes Receivable--Current 11000 Taxes Receivable--Delinquent 368,949.22 11100 Estimated Uncollectible Taxes Receivable— Delinquent 11400 Judgment Receivable 11700 Accounts Receivable 1,377,852.23 11800 Estimated Uncollectible Accounts Receivable 12800 Notes Receivable 3,359.00 13100 Due from Other fund 13200 Due from Other Government 574,149.00 13300 Advance to Other Fund 13500 Interest Receivable 14100 Inventory of Supplies 15100 Investments 7,018,852.81 TOTAL ASSETS 33,827,459.84 LIABILITIES AND EQUITY: 20100 Claims Payable 20200 Accounts Payable 508,492.25 20800 Due to Other Funds 20900 Due to Other Governments 21600 Accrued Wages Payable 21700 Payroll Withholding Payable 189.77 22300 Revenues Collected in Advance 22400 Deferred Revenue 24,870,022.83 FUND BALANCES: 27102 Reserved for Inventory 27103 Reserved for Advance to Other Funds 27199 Reserved for Other Purposes (Specify) 27201 Designated for Next Year's Appropriations 2,867,108.25 (one of the following) March - 3/4 of the current year September - 1/4 of current year + subsequent year December - subsequent year 27202 Designated for Other Purposes (Specify) ITS Equipment 153,147.00 Equipment Reserve 274,646.00 Storm Water 204,696.00 Drainage 6,556.00 Election Equipment 27203 Designated for Capital Outlay Accumulations 27209 Undesignated 4,942,601.74 TOTAL LIABILITIES AND EQUITY 33,827,459.84 Following Year General Fund Budget 43,895,007.00 (use current year for March analysis) The unreserved, undesignated fund balance, account 27209, divided by the following year General Fund budget resulting in the fund balance percentage 11.26% VOUCHERS Alltel, 1,104.15; BH Power Inc, 4,933.63; Cardmember Services, 4,020.97; CBM Food Service, 50,220.32; Central States Fair Inc, 59,759.00; City of Hill City, 51.15; City of Rapid City – Water, 12,113.44; City of Wall, 100.40; Correctional Billing Srvc, 12.71; First Administrators, 243,580.67; Fish Garbage, 44.84; Gorr, Jeff, 163,00; HSBC Business Solutions, 63.95; Knology, 5,160.48; Medical Waste Transport, 86.60; Montana Dakota Utilities, 18,900.14; Pioneer Bank & Trust, 1,284.14; Qwest, 7,449.68; Rainbow Gas Co, 13,135.82; SD Dept of Revenue, 13.00; Severson, Peggy, 163,00; US Postal Service, 500.00; Verizon, 403.66. ADJOURN There being no further business the meeting was adjourned at 1:57 p.m. Julie A. Pearson, Auditor Publish: May 21, 2008 May 6, 2008 1